Project Lead 2

Location: Austin, TX
Date Posted: 06-26-2017
CJ Seto Support Services, LLC, a Service Disabled Veteran Owns Small Business based in Ventura, CA, has an opening for an Project Lead 2 in the Austin, TX area.  Requirements are listed below:

Project Background:

The Department of Information Resources (DIR) requires the services of one Project Lead who meets the general qualifications of  Project Lead 2 Category, Emerging Technology Type and the specifications outlined in this document for the Texas Department of Transportation (TXDOT).

Project Description:
TxDOT has begun implementing a comprehensive Information Management Division Program Project Delivery (PPD) roadmap, which includes both tools and processes. There are many critical projects on the PPD implementation plan that focus on meeting the needs of the TxDOT user community by delivering the right projects on time and within budget. The PPD team requires a Project Manager (PM) to lead internal development of projects that may include the creation of Request for Proposals (RFP), monitoring the purchasing/development of solutions and completion of the projects by their varied deadlines. The PM will also work in concert with designated IT staff to safeguard business process and requirement documentation that meets Program, Business and IT needs, and ensure system requirements and design specifications are clearly articulated for development.
The PM position is responsible for but are not limited to: authoring all project management artifacts following the practices and guidelines from the PMI’s PMBOK, developing the detailed project budget, master schedules with activities, planning and developing all required project documentation
  • Overseeing implementation plans for Program Project Delivery (PPD)
  • Initiating and planning delivery of projects using accepted project management methodologies; Perform complex project management work
  • Develop project plans to include establishment of business vision, identification and analysis of business processes, analysis of highly complex internal and external customer needs
  • Develop Statement of Work (SOW) and contract documents to assist with the RFP
  • Developing project budgets, schedules, work plans, resource requirements, and cost estimates and projections, Risk Management plan, Communication plan
  • Support the Security team in development of a Program Governance plan
  • Assess and manage project quality to ensure project deliverables are acceptable and fulfill the terms of the project specifications
  • Identifying potential project risks and developing risk response strategies to mitigate or avoid threats
  • Developing and conducting the formal presentations to leadership
  • Captures and documents metrics for the business processes and procedures
  • Coordinating project activities with project stakeholders, team members and leadership
  • Compiling and distributing project information and status reports
  • Ascertains business area readiness for change to new business processes and identifies appropriate implementation measures.
  • Establishes performance targets and measures results through comparative analysis.
  • This position will be responsible for working with senior-level business executives, IT, and business program resources to plan and execute the project and manage stakeholder expectations.
  • The selected candidate must be a results-oriented individual with a very strong work ethic and must be able to demonstrate excellent Project Management, negotiation, communication and problem-solving skills.
  • Shows integrity and ethical behavior; respects confidentiality, business ethics and organizational standards
  • Exercises logic and reasoning to define problems, establish facts and draw valid conclusions; makes decisions.

Project Lead will ensure that project deliverables documents align with the Texas Project Delivery Framework and any State reporting requirements.
Project Lead will serve as a liaison between business units and technical professionals for the Information Management Division’s (IMD) strategy, delivery and operations sections. Coordinates information services that add business value and minimizes business disruption. Reports to the Section Director or Branch Manager, and may take direction from a Program Manager. Work requires contact with governmental officials and private entities. Employees at this level may establish their own work plan and priorities to meet set objectives.


  •  Manages integrated project schedules to ensure on-time delivery.
  • Analyzes trends and/or writes explanations on resource expenditures, economic impacts or monthly and ad hoc reports.
  • Assesses project issues and develops resolutions to meet productivity, quality, and client satisfaction goals and objectives.
  • Balances competing challenges of scope, schedule, resources, quality, cost, and risk while meeting customer objectives.
  • Communicates accurate and timely project status and documentation with project oversight authorities and project stakeholders within project tool requirements; prepares status reports.
  • Makes presentations to management and project teams.
  • Leads regular meetings with governance councils, executive sponsors and other stakeholders to inform, alert, negotiate and maintain a continuing good relationship and shared vision for the program outcome.
  • Accountable for project transitions into IMD operations.
  • Accountable for implementing the vision, development of the overall approach for the project, its major milestones, deliverables and managing the assigned budget to address and meet the desired goals and outcomes.
  • Establishes and ensures appropriate governance functions for the projects in accordance with enterprise policies, practices and on behalf of the executive sponsor and other stakeholders.
  • Directs the creation and maintenance of the required project documentation.
  • Accountable for resource planning across project teams within IMD.
  • Oversees highly complex projects involving major enterprise business processes, new technologies or working with multiple organizations and requiring extensive coordinating, planning and scheduling during all phases.
  • Develops business cases to design and implement new systems with knowledge provided on how to choose and configure hardware and software
  • Prepares analysis of costs and benefits so that management can decide if technology systems and computing infrastructure upgrades are financially worthwhile
  • Serves as a project leader.
  • Performs other job responsibilities as assigned.
  • Ability to work on a team, resolve conflict
  • Self-motivated
  • Be prepared, and keep records current and post project artifacts at an agreed to location
  • Calculate KPI’s and vet those for reporting; includes Earned Value
  • Develop and update payout for total project cost to feed IMD’s finance needs and budget forecastso    Develop with team Project Cost management plan
  • Provide status reports at cadence needed by Security team


Extensive knowledge of

  • Program/project planning, development and management methodologies
  • Project planning tools, such as Microsoft Project and Project Server, with evidence of practical application.
  • Risk management and contingency planning
  • Strategic planning based on business goals and objectives
  • Budgeting methods and procedures 
             Expert skill in
  • Project Management Institutes’ Guide to the Project Management Body of Knowledge
  • Establishing plans and setting objectives and goals that support overall business strategy/results; anticipating and adjusting for problems/roadblocks
  • Planning methods, techniques and strategies
  • Researching, analyzing and interpreting policies and state and federal laws and regulations
  • Overseeing and coordinating projects activities
  • Developing and giving presentations and training in classroom and field environments
  • Persuasion and negotiation of critical issues
  • Prioritizing and organizing work assignments
  • Preparing technical/statistical reports
  • Developing and giving presentations
Proficient skill in
  • Analytical thinking and problem solving
  • The use of personal computers and applicable programs, applications and systems 
  • Ability to Communicate effectively
  • Handle multiple simultaneous assignments with competing prioritiesAnalyze data and derive informative conclusions
  • Identify project risks and gaps
  • Solve problems, define risks, and establish alternatives
  • Organize and manage projects under pressure and in high demand/volume environment Other Attributes
  • Exercises logic and reasoning to define problems, establish facts and draw valid conclusions; makes decisions that support business objectives and goals
  • Effective communication skills presenting sensitive information in a clear, concise, organized and interesting manner to various types and sizes of audiences
  • Anticipate problems and issues; communicate timely thoughts and ideas
  • Effective track record to plan and execute projects and meet business and project sponsor needs and outcomes

The following minimum requirements MUST be met or exceeded to be considered for this position.

  Minimum Requirements:                  
Years Skills/Experience
8 Skill in guiding large projects teams with internal and varied level of management involvement.
8 Excellent communication skills both written and oral with all levels of staff.
7 Skilled in managing competing interests from various project stakeholders and reaching consensus for appropriate next actions.
6 Experience developing project and work plans and leading stakeholders through project activities.
6 Skilled in delivering projects on time and within budget for projects with a large number of stakeholders
6 Skilled in change management and change readiness practices
6 Project management - Experience can be satisfied by fulltime or prorated part-time equivalent
4 Experience implementing complex projects.
DEGREE Bachelor’s Degree in related discipline

Years Skills/Experience
4 Demonstration of creative thinking and business process analysis to solve business issues.
5 Strong experience with Microsoft toolset – Word, Project, Visio, Excel.
5 Experience with state government, federal or complex private sector organization
5 Experience managing cross-agency, enterprise initiatives, Enterprise Information Management
5 Experience with Information Technology and Information Management projects
Certification Project Management Professional (PMP) certification.
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